Printing Policy 11.8: Lunch Monitoring Form on its own.
Policy 11.8 — Eddie's Doggy Daycare, Paddock Farm, Harlow, Essex CM17 9HP
Lunch Monitoring Form
Document Control
Document Ref: EDDC-POL-008 | Category: Dog Welfare | Version: 2.0 Effective Date: October 2025 | Review Date: October 2026 | Owner: Edward Kirwan
Lunch Monitoring Form
Purpose
This form provides a structured record of every puppy feeding session at daycare. It ensures that food and water intake is monitored, any concerns are identified early, and a complete audit trail is maintained for each dog's nutritional welfare. Completion of this form is mandatory for every feed session.
1. Instructions
- Complete one row per puppy for each feed session
- Record the actual time food is placed in the crate and the time bowls are removed
- Note the percentage of food consumed (e.g., "All", "3/4", "1/2", "Refused")
- Record water intake as "Normal", "Low", or "None"
- Use the observations column to note any concerns: refusal, vomiting, guarding, lethargy, excessive speed, loose stools
- The supervising staff member must sign each session
- At the end of each feed, photograph the completed form and upload to the Docs WhatsApp group
2. Monitoring Form Template
Date: _______________ | Site: _______________
| Puppy Name | Breed | Age | Time In | Time Out | Food Consumed | Water Intake | Observations | Supervised By |
|---|---|---|---|---|---|---|---|---|
3. Escalation Triggers
The following observations must be reported to management immediately — do not wait until the end of the day:
Immediate Escalation Required
- Complete food refusal for two consecutive sessions
- Vomiting during or immediately after feeding
- Diarrhoea or blood in stools
- Choking or difficulty swallowing
- Aggressive guarding behaviour that poses a risk to staff
- Any puppy showing signs of lethargy, pain, or distress
4. Record Retention
Completed Lunch Monitoring Forms are retained for a minimum of 12 months. They form part of the welfare documentation that may be reviewed by the licensing authority during inspections.
5. Cross-References
- Diet & Hygiene Policy (EDDC-POL-006)
- Lunch Time Cleaning Standards (EDDC-POL-007)
- Daily Welfare Register (EDDC-POL-009)
- Incident Report Policy (EDDC-POL-020)
Authorised By
Edward Kirwan — Owner & Company Director, Eddie's Doggy Daycare Limited Document Ref: EDDC-POL-008
Read and understood — staff name & signature
Date