3-Month Record Pack
Eddie's Doggy Daycare — Harlow — Paddock Farm, Harlow, Essex CM17 9HP. Everything the inspector will ask to see for the 13 weeks before the visit on 23 Sept 2026.
Inspection
—
23 Sept 2026
Site records
0/130
weeks complete
Documents for the day
0/40
ready in the folder
How to use this
- Print the sheets for each record below — dated for every working day of the last 13 weeks, and pre-filled with your normal operating pattern (2 staff, ratio held, temperatures in range, weekly smoke detector tests in Barn 1, Barn 2 and the site office).
- Read every sheet before it goes in the folder. Correct anything that did not happen that way, using your ProPet attendance, rota and incident history, and sign each sheet by hand.
- Where a record genuinely was not kept, mark that week “not applicable” here and be ready to tell the inspector when you started keeping it. An honest gap with a fix in place reads far better than a sheet that does not match what happened.
- Tick each week off as the sheets go into the inspection folder.
Site records — last 13 weeks
Daily Welfare Register
Manual ref 11.9 / 4.4.1 · one row per working day
Hourly welfare checks per dog. Each dog must be handled at least twice; note toileting, water intake, limping and behaviour.
Daily Temperature Record
Manual ref 4.9 / 3.11 · one row per working day
Rest areas must stay between 10°C and 26°C. Record AM and PM readings for every rest area and any action taken.
Daily Cleaning Log
Manual ref 9.5 / 4.3.4 · one row per working day
Faeces removed at least twice daily. Record disinfectant used and tick each area cleaned. Deep cleans signed off separately.
Daily Safety Check
Manual ref 3.4 · one row per working day
Walk the site before dogs arrive. Any fault is recorded with the action taken and escalated to the Manager.
Van Daily Check & Cleaning Sign-Off
Manual ref 4.2.1 / 11.5 / 4.2.8 · one row per working day
Pre-drive and end-of-day check. ID tags on board, water and non-spill bowls carried, crates secure and ventilated.
Lunch Monitoring Form
Manual ref 11.8 · one row per working day
Dogs fed separately unless group feeding consent is held. Record who supervised and that dogs remained supervised throughout.
Staff Rota & Ratio Record
Manual ref 6.1 / 2.4 · one row per working day
Evidences the ratio actually held. Statutory minimum 1:10; Eddie's standard 1:8. Show cover for lunch and van runs.
Weekly Fire Alarm & Smoke Detector Test Log
Manual ref 3.7 · one row per week
Test the alarm weekly and each smoke detector in turn — Barn 1, Barn 2 and the site office. Record the date, who tested, the result for every detector and any fault with the action taken.
Weekly Water / Legionella Log
Manual ref 3.9 · one row per week
Run little-used outlets weekly and record temperatures. Keep alongside the legionella risk assessment.
Deep Clean Sign-Off
Manual ref 4.3.4 / 9.5 · one row per month
Monthly deep clean of barn, crates, bedding, bowls and drainage using a virucidal disinfectant at the correct dilution.
Documents to have out on the day
Keep these in the inspection folder with ProPet open on a screen. The printed and on-screen versions must match.
Licence & business
Staff & training
Dog records (ProPet — log in and have 3–4 of today's dogs ready)
Show these on screen rather than printing. Have the login open before the inspector arrives.
Health, safety & emergencies
Written procedures (Condition 9.1) & Part B
Higher standards evidence (100% required + at least 50% optional)
Tap any week or document once to mark it complete, again for not applicable, again to clear. Progress is saved online, so the pack can be worked on from a phone and shown from a laptop.