Printing Policy 11.9: Welfare Monitoring Form on its own.
Policy 11.9 — Eddie's Doggy Daycare, Paddock Farm, Harlow, Essex CM17 9HP
Welfare Monitoring Form
Document Control
Document Ref: EDDC-POL-009 | Category: Dog Welfare | Version: 2.0 Effective Date: October 2025 | Review Date: October 2026 | Owner: Edward Kirwan
Daily Welfare Register
Purpose
This register is the primary tool for monitoring the health and welfare of every dog in our care throughout the day. Hourly checks ensure that signs of illness, injury, stress, or behavioural changes are identified early and acted upon promptly. Completion of this register is a mandatory licence condition and a cornerstone of our welfare standards.
1. Hourly Check Requirements
Every dog must be visually assessed at least once per hour. Each check must evaluate:
- Ears & Nose: Any discharge, swelling, redness, or unusual odour
- Illness & Injury: Limping, visible wounds, bleeding, vomiting, diarrhoea, coughing, sneezing
- Stress, Fear & Anxiety: Excessive panting (when not exercising), trembling, cowering, hiding, lip licking, whale eye, tucked tail, attempting to escape
- Aggression: Growling, snapping, lunging, stiff posture, resource guarding
- General Demeanour: Energy levels, engagement with other dogs, response to staff interaction
Mandatory Reporting
If any issue is noted during an hourly check, the incident must be followed up with an Incident Report on ProPet (EDDC-POL-020) and reported to the manager on duty before any other action is taken.
2. Welfare Register Template
Date: _______________ | Site: _______________ | Completed By: _______________
| Dog Name | 10:30 | 11:30 | 12:30 | 13:30 | 14:30 | 15:30 | Water Intake Normal? | Any Toileting Issues? | Handled At Least Twice? | Additional Comments |
|---|---|---|---|---|---|---|---|---|---|---|
| ✓/⚠ | ✓/⚠ | ✓/⚠ | ✓/⚠ | ✓/⚠ | ✓/⚠ | Y/N | Y/N | Y/N | ||
Key: ✓ = Normal | ⚠ = Concern noted (add detail in Additional Comments)
3. Temperature Monitoring
Area temperatures must be recorded twice daily (morning and afternoon) to ensure the environment remains within safe and comfortable limits for the dogs.
| Area | Morning Temp (°C) | Morning Time | Afternoon Temp (°C) | Afternoon Time | Action Taken |
|---|---|---|---|---|---|
| Barn 1 | |||||
| Barn 2 | |||||
| Barn 3 | |||||
| Container/Indoor | |||||
| Main Building |
Temperature Thresholds
If any area exceeds 24°C, activate fans or air conditioning. If any area exceeds 26°C, dogs must be moved to a cooler area immediately. If any area drops below 10°C, activate heaters and provide additional bedding. Record all actions taken in the "Action Taken" column.
4. Water Station Checks
| Area | Morning Check | Midday Check | Afternoon Check | Notes |
|---|---|---|---|---|
| Barn 1 | ||||
| Barn 2 | ||||
| Barn 3 | ||||
| Outdoor Play Area | ||||
| Indoor Areas |
5. End-of-Day Summary
At the end of each day, the duty manager must review the completed register and:
- Confirm all hourly checks were completed
- Review any concerns flagged during the day
- Ensure all incident reports have been filed on ProPet
- Note any dogs requiring follow-up the next day
- Sign off the register
Manager Sign-Off: _______________ | Date: _______________
6. Record Retention
Completed welfare registers are retained for a minimum of 3 years and are available for inspection by the licensing authority at any time.
Authorised By
Edward Kirwan — Owner & Company Director, Eddie's Doggy Daycare Limited Document Ref: EDDC-POL-009
Read and understood — staff name & signature
Date